Help / Workspace

Import, export and delete your data

Move data in and out of Kuuply as Excel files, and clear a workspace when you need a fresh start.

Export to Excel

1. Go to Settings → Data exports.
2. Choose New export and pick Bookings or Inventory items.
3. When the file is ready, choose Download.

Earlier exports stay in the list so you can download them again.

Import from Excel

1. Go to Settings → Data import.
2. Choose Bookings or Inventory items.
3. Check Expected columns. Your file’s column headings must match these names.
4. Choose your .xlsx file and choose Upload.

Afterwards you see how many rows were created, updated and skipped, with the row number and reason for every error. Fix those rows in your file and upload again.

The easiest way to get a correct file is to export first, then use that file as your template.

Importing bookings

• Rows with the same Booking Number become one booking with several rows.
• The Location must match the name of one of your locations.
• Each booking needs a From and a To date.
• A booking without a status is imported as a draft.

Importing inventory items

• Use a file exported from another workspace.
• Existing items are matched by Variant SKU and updated. Rows without a SKU are not imported.
• Stock quantities and pricing rules are not imported. Set them after the import.

Delete all data

Use this to clear out test data before you go live.

1. Go to Settings → Admin.
2. Under Data deletion, choose Delete all data.
3. Type delete all data to confirm.

This permanently removes all bookings, inventory items, services, customers and pricing. Your workspace, its settings and your team are kept.

Delete a workspace

1. Go to Settings → Admin.
2. Under Workspace deletion, choose Delete workspace.
3. Type the workspace name to confirm.

Only the workspace owner can do this. Everything in the workspace is permanently removed and cannot be restored. Export what you need to keep first.